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  • Posts tagged "Work-from-home"
January 26, 2021

Tag: Work-from-home

Some Tips to preare you for “Virtual Meetings”

Saturday, 04 July 2020 by Ogee

As business owners embrace virtual events as a cost-effective method to achieve a myriad of goals, including webinars, training, and conferences, it’s important to ensure that effective communication isn’t being traded for bottom-line savings. While it’s unlikely that meeting virtually will completely replace the need for entrepreneurs to meet in person, its ease of adoption and convenience can serve to enhance your business’s productivity.

When you’re in a virtual meeting with a colleague, hiring manager, or client through a conferencing platform like using Jamisi Video Conferencing solution, that virtual environment becomes part of your personal brand. If the virtual meetings you host are plagued by technical issues, unprofessional audio, and distractions, your personal brand will feel rough and chaotic. On the other hand, if you run virtual meetings without any hiccups, your personal brand will feel polished and professional.

As someone who regularly hosts client meetings and webinars via web conference and online platforms, I wanted to share some practical tips on how you can create a memorable and professional personal brand when you’re “meeting” someone virtually.

Here are some tips;

Create A Professional Remote Office

1. Work from a quiet, carpeted room

If your room is empty and uncarpeted, it can result in hollow, echoey audio distracting to others. Carpeted rooms with soft furnishings tend to create the best audio during web conferences. If the room you’re calling from doesn’t have carpet, even putting a rug on the floor and some floor pillows in the room can reduce reverberation and create a warmer sound.

2. Use neutral background

While professional-looking plants, bookcases, or picture frames in your background aren’t necessarily a problem, the safest approach is to simply have a neutral-coloured wall in the background. Shades of grey or white can work especially well. Anything distracting in the background will distract from the content of what you’re saying.


3. Create good lighting

Dimly lit rooms feel unprofessional and dated. Ensure your desk has a strong but soft light that can illuminate your face during your video conference. I recommend having two LED desk lamps with adjustable intensity and hue on either side of your webcam directed toward your face so you can tweak it according to daylight conditions and create uniform lighting on your face. One large lamp can also work. 

4. Use laptop, not phone

Believe it or not, many people opt to do conference calls via their smartphones because the apps tend to be very convenient to use. Not a good idea. Use your laptop or desktop computer to make the call, which allows you to easily take notes and have a stable image, which is nearly impossible if you’re holding your phone or trying to balance it on your desk

Ensure Technical Setup Is Sound

1. Test the technology

While you can’t completely avoid technical issues from occurring, you can reduce the likelihood of technical surprises by taking the time to test your web conferencing application well in advance of your virtual meeting or interview. Upon first use, many programs like Microsoft Teams, Whereby, or Zoom need you to explicitly grant screen sharing, audio access, and webcam permissions to the programs that involve restarting the program and/or your system. You’ll want to do in advance.

2. Raise your webcam to eye-level

People tend to put their laptops on their desks during virtual meetings, but this often results in webcams being awkwardly positioned with the camera is tilted up. We’ve all been on calls where you’re looking up the nose of the person on the other end, which can be rather off-putting (and even menacing). Ensure your webcam is at eye level so your image will look more natural, as if you were both sitting across from each other at the same table. The easiest way to do this with a laptop is to simply put it on top of a box.

3. Use a good microphone

I use a MacBook, and the built-in microphone is pretty good for everyday use, but as someone who regularly records interviews with people for my podcast, I’ve found that in the vast majority of cases, external microphones sound better than built-in computer microphones. If you don’t want to invest into an external desk mic, even just switching to the earphones that comes with your phone will create a more intimate, conversational sound profile.

Organizing effective virtual group meetings is critically important for every company seeking to leverage remote teams. Be sure to use the tips above to your benefit to host virtual meetings that are as effective as possible.

Video ConferencingVirtual meetingsWork-from-home
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What is the Sustainability of working from home forever

Friday, 03 July 2020 by Ogee

As the COVID-19 pandemic hit, many businesses had no choice but to pivot to remote work. They quickly invested in technology that enabled staff to communicate and collaborate more efficiently, wherever they might be located. Work/life balance took on new meaning as “going to the office” became “walking to the kitchen table” and spouses and children became the new office mates overnight. For many workers, it was a dramatic shift.

Now, as businesses begin to reopen, many experts believe remote work will be a permanent part of the business landscape. Twitter and Square, for example, recently announced their employees will have the option to work-from-home (WFH) permanently. Is this a good thing? Are blanket “everyone-work-remotely” policies sustainable, or even desirable?

The Upside—And Downside—Of Working Remotely

For years, working from home was viewed as the ultimate perk. Candidates interviewing for a new job often asked if telecommuting was possible. After all, who doesn’t want to avoid long commutes and distracting workplaces? Or to have the flexibility to work in a way more aligned with their own natural rhythms rather than pigeonholed into a standard 9-to-5 day?

While we rarely talk about the downsides of WFH, they do exist. Examples range from work-related challenges such as limited collaboration and reduced creativity to personal issues, such as loneliness and feelings of isolation. With so many styles of work, it’s no surprise that levels of productivity and work satisfaction can vary greatly from employee to employee.

However, there are tools that managers and organizations can use to mitigate the challenges involved in working from home. Many companies have found creative ways to keep co-workers connected, productive and happy even while they’re dispersed. They’ve learned it’s critical to focus on practices and policies that address emotional and environmental concerns. At the same time, organizations also need to take full advantage of technology that closely mirrors in-person activities.

Here are some of the common downsides of remote work—and a few options for addressing each.

1. Have You Lost Serendipity Along With The Break Room?

Also missing are the casual connections that happen naturally in a physical workspace. Colleagues pass each other in the hallway or chat over a cup of coffee. These chance encounters often spark creativity and innovation. “Creativity comes from spontaneous meetings, from random discussions,” he said. “You run into someone, you ask what they’re doing, you say “wow”, and soon you’re cooking up all sorts of ideas.”

Rediscovering serendipity requires extra effort in the world of remote work. Encourage co-workers to create “thinking time” with each other by picking up the phone or setting up a chat to work through ideas. Some companies have organized morning coffee breaks, just to mirror the kind of interaction that happens in the micro-kitchen. Set up brainstorming video sessions with breakout rooms, so workers can share in more intimate groups, as well as the larger meeting.

2. Has The Boundary Between Work And Home Blurred?

One challenge of working from home is managing the boundaries between home life and work. Among the hardest hit at the start of the pandemic were parents with school-aged children. Juggling home-schooling along with job responsibilities was no easy feat.

Another problem? Too much availability. Due to multiple electronic devices and strong bandwidth, most people are now accessible 24/7—which, many find, isn’t a good thing. According a 2017 United Nations report, the result is more stress for remote workers—41% versus 25% for office workers.

Anecdotally, employees report that their workday has stretched since they started working from home. Research bears this out. In 2019, q cloud infrastructure company conducted a survey of remote tech workers. Over half of respondents reported they worked longer hours than colleagues in the office, and 40% felt they needed to contribute more because of their remote status.

Balancing work and family is often most difficult for employees with children or other caretaking responsibilities. Many workers in this situation feel pulled in too many directions, with not enough time or capacity to properly manage both work and family demands.

Just as employers set expectations for the normal in-office workday, they should lay out parameters for the work-at-home day. Some managers go so far as to only send email during business hours. For employees who are juggling competing priorities, consider working out a more flexible schedule.

3. Technology’s Role In The Future Of Remote Work

Having the right collaboration and communications technology in place is essential. According to the Clutch report, 26% of companies have ramped up their communications technology during COVID-19.

Unified communications allows workers to communicate easily using any device or mode, whether it’s joining a conference call, using the phone, emailing or instant messaging. In addition, the best systems offer a virtual workspace so that team members can share information, assign tasks, schedule meetings and manage projects.

4. Is Your Team Culture Fading?

The lack of in-person—or even virtual—socializing weakens the connections between workers. A recent survey conducted found that companies aren’t doing enough to bridge this gap. One-third (35%) of survey respondents said their company hasn’t hosted any virtual social events since the current wave of remote work began.

Socializing, though, plays a key role in building team cohesive, making it time to move video conference calls beyond meetings with agendas. Instead, foster team spirit by using the technology to bring everyone together in fun ways, for example, virtual coffee breaks, happy hours, meals or games like trivia contests at the end of the workday. Use email or team workspace platforms to share photos, like the “best quarantine snack” or dream vacation spot. Contract with a local yoga studio to provide virtual yoga sessions or midday stretches.

5. Are Your Employees Feeling Exhausted, Lonely And Stressed?

In a global survey of 2,700 employees across over 10 industries conducted during March and April 2020, employees reported higher levels of stress (67%), anxiety (57%) and emotional exhaustion (53%). Of respondents who lacked informal personal contact in their daily lives, 19% reported a decline in their mental health.

Working remotely impacts employees differently. While a parent may feel stressed due to childcare responsibilities, the colleague who lives alone can easily experience depression, loneliness and self-recrimination. Without the reality check of family and friends, it’s easy to misinterpret an email or second guess your every move.

And when communications are only focused on business tasks, remote workers can begin to feel like a mere cog in the machine. The informal personal contact that occurs naturally in a physical workspace takes more effort to replicate in a virtual environment.

Probably those hit hardest are extroverts. They feed on the energy that comes from personal interactions. While an introvert can contentedly sit in front of a computer for most of the day, the extrovert drags under the same circumstances. Depression and a lack of productivity often result.

Many managers schedule check-in calls with employees just to see how things are going, not to discuss work tasks. In a post-pandemic era, companies will have to rethink the types of mental health resources they offer, putting policies and resources in place to help those employees who may struggle with the lack of social contact. To mirror “over the cubicle wall” conversations, some employees may keep a video channel open or use chat to check in with colleagues. After social-distancing mandates end, consider organizing local meetups for those working remotely. Schedule meetings at the office on a quarterly or monthly basis.

Experts predict that the future workplace will be a hybrid, with some work done in the office and some from a remote location.

COVID-19 will have a lasting impact on how work is accomplished. One thing’s for sure: it won’t be the same as before. In the post-pandemic workplace, each company will need to find the right balance of policies and technology for their business and culture.

Covid-19EmployeesRometelyWork-from-home
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